Dean's Office

Read the presentation of Catherine Legrand

As the Operations Manager and Deputy CEO, the responsibilities include:

• Preparing and ensuring the quality of overall plans, investigations, and follow-ups in dialogue with staff at the Dean's Office.
• Ensuring the existence of effective management and support processes, as well as relevant governance and guiding documents.
• Coordinating the overall work environment efforts at the School of Health and Welfare, serving as the Chair of the Work Environment Committee, and representing HHJ in the Work Environment Forum at the JU level.
• Representing HHJ in JU’s Strategic Council for Support and Services.
• Coordinating matters and development related to HHJ’s facilities.
• Serve as a Security Ambassador, acting as the liaison between the School of Health and Welfare (HHJ) and the University Services Security Team by raising awareness, highlighting risks, and promoting sound security practices and preparedness.

As the Head of Research, the responsibilities include:

• Leading and developing research activities at the School of Health and Welfare
• Ensuring the development and follow-up of research at the School of Health and Welfare, in line with JU’s quality assurance system
• Ensuring that research at the School of Health and Welfare is conducted in accordance with JU’s overarching regulations and policies for research
• Reviewing and approving applications for external research funding
• Leading and coordinating the assessment of docent lectures at the School of Health and Welfare
• Representing the School of Health and Welfare in matters related to research activities
• Leading the Research Council and associated committees at the School of Health and Welfare
• Participating in the management team and leadership council of the School of Health and Welfare
• Serve as a Security Ambassador between the School of Health and Welfare (HHJ) and the University Services Security Team by helping to strengthen awareness of research security and promoting good practices to protect research, research data, and international collaborations.

Associatie Dean of Education and overall responsibility for undergraduate education, advanced-level education, commissioned education, and higher vocational education at the School of Health and Welfare.

As the Head of Education, the responsibilities include:

• Strategically planning, developing, and following up on education (preparing documentation for the annual educational assignment and its follow-up).
• Being responsible for the development and follow-up of undergraduate and advanced-level education at the School of Health and Welfare, in line with JU’s quality assurance system.
• Leading the pedagogical development work at the School of Health and Welfare.
• Ensuring agreements and pedagogical follow-up related to clinical training in collaboration with stakeholders.
• Responsibility for overall student and educational administrative matters.
• Representing the School of Health and Welfare in faculty-wide groups (e.g., JU’s Strategic Council for Education) as well as in national and international contexts concerning educational matters.
• Leading the Education Council and associated committees.
• Participating in the management team and leadership council of the School of Health and Welfare.

As the Deputy Head of Education, the responsibilities include:

• Developing and organizing various types of commissioned education in collaboration with the departments, such as lectures, credit-bearing courses, non-credit courses, commissioned courses within the regular course offerings, as well as programs and Higher Vocational Education (HVE).
• Assessing the conditions for commissioned education in collaboration with the relevant department.
• Monitoring trends and developments related to commissioned education and Higher Vocational Education (HVE).
• Calculating costs for commissioned education, preparing quotations, or, where applicable, drafting agreements with clients. If necessary, preparing bids.
• Managing the admission process for participants and handling other course administration in collaboration with study administrators.
• Initiating inquiries and engaging in client dialogues with potential clients regarding expectations for course structure and implementation.
• Leading the development of HVE applications in collaboration with partner organizations.
• Acting as an examiner for the HVE courses conducted by HHJ in cooperation with other educational institutions.
• Serving as the contact person for theSwedish National Agency for Higher Vocational Education and other partners related to HHJ’s Higher Vocational Education programs.

 In the role as the Senior Administrative Coordinator, the tasks include:

• Contribute to the implementation of the School of Health and Welfare's strategy and coordinate the follow-up of strategic goals.
• Lead and coordinate projects.
• Serve as the School of Health and Welfare's Environmental Coordinator and coordinate environmental certification activities.
• Support the coordination of internal management processes, including operational planning and follow-up, internal communication, and risk and vulnerability analyses.
• Coordinate internal meetings and events.
• Support the management functions within the CEO's Office in their day-to-day work.

In the role as the Project Coordinator, the tasks include:

• Coordinating education-related matters (e.g., admission statistics and educational planning).
• Providing support in communication between HHJ and HS (study administration, academic advising, admissions, and communications departments).
• Supporting the Associate Dean of Education and program directors with student and educational matters, as well as with educational administrative quality and development issues.
• Coordinating the work with decentralized education at the School of Health and Welfare.

In the role as the Administrative Coordinator for Research and Education, the tasks include:

• Provide administrative support to the Vice Dean of Research, the Vice Dean of Education and the Senior External Relations Officer.
• Administer and document applications for external research funding.
• Support research and educational communication activities.
• Review texts, supporting documentation, and agreements.
• Communicate decisions from the President (Vice-Chancellor) that affect the School's operations.
• Coordinate student onboarding and graduation activities for first-cycle and second-cycle students.
• Coordinate Open House events.

In the role as the Executive Assistant, the tasks include:

• Plan, schedule, and prepare meetings
• Compile briefing materials and background documentation for the CEO
• Coordinate contacts with public authorities, boards, university management functions, and external stakeholders
• Be responsible for records management, document administration, and quality assurance of official documents within the School of Health and Welfare
• Prepare meeting documents and take meeting minutes
• Organize travel, representation activities, and internal events